General Assembly Planning Committee

The GAP committee was formed to organize and manage the tasks involved with producing the periodic General Assembly meeting. See the original proposal for details.

Here's where you get information about the next General Assembly, including the agenda packet and registration.

Resource Documents and Tools

• Roll Call -- Used by facilitators to perform a roll call vote or quorum count. Includes instructions for determining quorum and the decision making process. [PDF]
   
• Quorum Counter -- Used by Accredidation Team to establish opening quorum and assign delegate cards. The delegate web page now generates this data automatically. [XLS]
   
• Front Desk -- Instructions for host committee on preparing the registration desk. [RTF]
   
• Registration Base -- Spread sheet to input online registration data, and model for front desk registration. [XLS]
   
• Registration Sheet Sample -- An example of a registration sign-in sheet derived from the online registration data file. [PDF]
   
• Host and Agenda Packet -- Guide for host committee's submissions for the agenda packet.
   
• Schedule Tool -- Spreadsheet for compiling the agenda schedule. [XLS]
   
• Delegate Cards -- Spread sheet for printing delegate cards customized for each meeting. [XLS]
   
• Notetaker Guide -- Guidelines for notetakers at the General Assembly. [RTF]
   
• Plenary Planning Cookbook -- Host committees must read this at the beginning of their planning. [PDF]
   
• Decision process handout for delegate orientation
  PDF for viewing;  WMF for print documents;  GIF for web