Coordinating Committee minutes, October 1st, 2012

Coordinating Committee members  present (14):  Victoria Ashley (East Bay),  Marla Bernstein (at-large), Warner Bloomberg (Silicon Valley),  June Brashares (at-large), Maxine Daniel (at-large); Sanda Everette (at-large), Mike Feinstein (Los Angeles),  Dave Heller (at-large), Barry Hermanson (San Francisco),  Tim Laidman (at-large), Matt Leslie (Orange/ Riverside/San Bernardino), Alex Shantz (North Bay), Michael Rubin (at-large),  Lauren Sinott (at-large)

Coordinating Committee members not present (4): Sasha Karlik (at-large), Stevie Luther (at-large),  Cynthia Santiago (at-large), Kate Tanaka (at-large)
 
Quorum: Quorum reached at 7:35 with 10/18 present: Victoria Ashley (East Bay),  Warner Bloomberg (Silicon Valley),  June Brashares (at-large), Maxine Daniel (at-large); Sanda Everette (at-large), Mike Feinstein (Los Angeles), Barry Hermanson (San Francisco),  Alex Shantz (North Bay), Michael Rubin (at-large), Lauren Sinott (at-large)
 
Bernstein and Laidman joined call at 7:38
 
2) Roles
 
Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: Michael Rubin
Vibes Watcher: Maxine Daniel
 

3) Approval of Agenda 

Because all items were submitted late
 
Approved by consensus
 
Warner's concern - no Treasurer's report or email to list; will stand aside
 

4) Approve minutes 

- Approval of minutes from 9/10 CC meeting

 
Approved by consensus

5)  Decision: Certification of County Councils: Shasta County (Hermanson) 

Report from Hermanson; spoke with Donald Yost in Shasta County. The Shasta County bylaws have been identified and are only in paper format from 2002. Shasta County was asked to send a hard copy to Jared Laiti and the Coordinating Committee will consider the item on its November teleconference.
 

6) Decision: Authorize GPCA Letter regarding Paul Perkovic (Feinstein)

Proposal (Feinstein): Authorize the Coordinating Committee Co-Coordinators to prepare and send a letter, in consultation with Gloria Purcell, to Paul Perkovic, acknowledging his contributions as an activist and to the Green Party; and include an announcement to the County Council list of the letter and the CaringBridge web site where one can leave comments for him.

Approved by consensus.
 

Heller joined call at 8:10

7) Decision: Carrying out tasks that were previously Marnie Glickman's responsibility (Brashares, Laidman) 

Discussed entering data into Nationbuilder andfurther publicizing the fundraiser independent contractor announcement.

8) Decision: Procedures for GPCA email lists (Feinstein) 

Proposal (Feinstein):  That 4-1.3 of the Information Technology Protocol be amended as follows, by splitting it into two:
 
present language:
 
4-1.3 Participation in the email lists for each standing committees or working group shall be open to all members of that standing committees or working group, as well as Coordinating Committee members upon request.  Such lists may have additional rules about who may participate, including former members, advisors, observers and other party members. Such rules may be appealed to the Coordinating Committee, which can overturn them by a 2/3 vote.
 
proposed language:
 
4-1.3 Participation in the email lists for each standing committees shall be open to all members of that standing committees, as well as Coordinating Committee members upon their request and other party members who may be added as advisors or observers upon decision of the standing committee.
 
4-1.4 Participation in the email lists for each working group shall be open to all members of that working group.  Such lists may have additional rules about who may participate, including former members, advisors, observers and other party members. Such rules may be appealed to the Coordinating Committee, which can overturn them by a 2/3 vote.
 
Approved by consensus
 

8) Report: Standing Committees 

- Finance (Laidman)
Discussion of refining list for pending fundraising letter.
 
- Bylaws (Ashley)
No activity to report
 
- Clearinghouse (Feinstein)
Nearing choice for locating the clearinghouse in Sacramento
Deciding upon a new design for party t-shirts has not yet occured
 
- Media (Everette) 
 
Request to enter Executive Session (Everette)  
 
Approved by Consensus
 
Background: Coordinating Committee Internal Procedures:

Section 3-9 Executive Session

3-9.1 The Coordinating Committee may go into Executive Session only for personnel matters, sensitive legal and financial matters in which the Party itself is involved in actual or potential legal proceedings, sensitive conversations concerning Green candidates or elected officials, and when dealing with proprietary information of vendors and contractors. No other circumstances are appropriate for Executive Session. Only Coordinating Committee members and persons invited by the Coordinating Committee whose participation is necessary to address the agenda item are allowed to participate.

3-9.2 When an item proposed for Executive Session is called on the agenda, it shall first require consensus or a 2/3 vote to enter Executive Session. Once Executive Session has begun, if at least twenty percent of the Coordinating Committee members present believe that the discussion is entering areas that are inappropriate for Executive Session as per 3-9.1, they may ask for a vote and 2/3 is required to remain in Executive Session.

3-9.3 Agenda item for which Executive Session is denied or permission withdrawn as per 3-9.2 may be heard in open session, but only within the limits of what may be discussed outside of Executive Session, as per 3-9.1.

3-9.4 Minutes of all Executive Session shall include the time of entering and exiting Executive Session, those present and a general summary of topics discussed, without including specific information precluded under 3-9.1. Decisions made in Executive Session shall be reported in the Coordinating Committee minutes, subject to any legal limitations on disclosure.

General summary of topics discussed: The Coordinating Committee discussed the party's personnel procedures as they related to advertising of the position of GPCA Media Secretary, and the performance of the position.

- Platform (Luther) 
Luther not present, no report given
 
 
9) Report: Working Groups 
 
- Campaigns and Candidates (Leslie)
Provision by Feinstein of updated list of Greens running in CA this fall
- Electoral Reform (Luther)
Announcement by Feinstein of U.S. Supreme Court declining to take Washington State challenge to top-two in that state
 
- Green Issues
General discussion of mission of working group
 
- Grassroots Organizing
Discussion of need for committee co-coordinator to assume responsibilities
 

10) Treasurer's Report (Barnett)

The funds from the GPUS were deposited.  Reimbursements were sent to those who attended the GPUS Convention in Baltimore. A discussion was held regarding which party PO Boxes should receive information destined for the Treasurer.