Coordinating Committee Minutes, April 1, 2013

Coordinating Committee members present (10): Victoria Ashley (East Bay),  Marla Bernstein (at-large), June Brashares (at-large), Maxine Daniel (at-large), Sanda Everette (at-large), Mike Feinstein (Los Angeles),  Barry Hermanson (San Francisco),  Tim Laidman (at-large),  Alex Shantz (North Bay),   Lauren Sinott (at-large)

Coordinating Committee members not present (5): Cindy Asrir (Silicon Valley), Dave Heller (at-large), Sasha Karlik (at-large), Matt Leslie (Orange/Riverside/San Bernardino), Cynthia Santiago (at-large). 
 
Quorum: Quorum reached at 7:34 with 8/15 present:  ​June Brashares (at-large), Maxine Daniel (at-large), Sanda Everette (at-large), Mike Feinstein (Los Angeles), Barry Hermanson (San Francisco), Tim Laidman (at-large),  Alex Shantz (North Bay),  Lauren Sinott (at-large)
 
Observer: Ned Landin (Green from Topanga), Woody Hastings (Green from Sebastopol)
 
Bernstein joined the call at 7:37
Ashley joined the call at 7:47
 

2) Roles

Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: Maxine Daniel
Vibes Watcher: Tim Laidman
 
Approved by consensus
 

3) Approval of agenda

Proposal (Feinstein): Add item "Determination of Active Counties for Napa GA", after SoS
 
Approved by Consensus
 
Approval of entire agenda as amended (Shantz)
 
Approved by Consensus
 

4) Approve minutes

- Decision: Approve minutes, CC meeting, March 4, 2013
- Decision: Approve minutes, CC on-line vote, March 7, 2013
5) Decision: Approve nomination of Jeanne Rosenmeier for GPCA Assistant Treasurer, for affirmation at June General Assembly for 2013-2015
 
Rosenmeier declined the nomination, so no nomination was made.

6) Decision: Approve nomination of Jared Laiti for GPCA Liaison to the Secretary of State, for affirmation at June General Assembly for 2013-2015

Proposal (Shantz): That the CC  nominate Jared Laiti for liaison to the Secretary of State for affirmation at June General Assembly for 2013-2015
 
Approved by Consensus
 

7) Subject: Determination of Active Counties for Napa General Assembly

Sponsors: State Meeting Planning Committee (Everette, Feinstein, Laidman, Shantz)
 
Proposal (Everette, Feinstein, Laidman, Shantz): To approve the list of active counties appearing at this link http://www.cagreens.org/ga/2013-06/delegates, represented by the counties in bold; and the number of delegates per county, based upon the February 2013 Green voter registration totals from the Secretary of State's office (http://www.sos.ca.gov/elections/ror/ror-pages/ror-odd-year-2013/county.pdf) and the formula in GPCA Bylaws Section 7-1 (http://www.cagreens.org/bylaws/2013-03-23#Section_7-1_Delegates).
 
Approved by Consensus
 

8) Decision: Amendment to personnel policy

Proposal (Everette): To add the following wording in addition to the wording of 5-1 “If no hiring has been made procedure has been followed in the past, and a position is not currently filled, the Committee or Working Group can post such a position in anticipation of approval of funding in future budgets, with a statement in the posting that the position is contingent on budgetary funding.”

Amendment (Feinstein, accepted by Everette): To amend the language as follows: "We allow the Media, GROW  and Finance Committees to advertise their positions based upon the already approved of job descritions, pending approval of accurate funds in the FY2013-2014 budget. and direct the Personnel Committee to bring back language to amend the Personel Policy to effectuate that change."
 
Approved by Consensus
 

9) Decision: Approve GPCA Strategic Plan for inclusion in agenda of Napa General Assembly  (Feinstein) (10 minutes)

Proposal (Feinstein): Approve the following language (including amendment by Daniel of cut-and-paste mistake repeating mention of Napa)
 
"The FY2012-2014 GPCA Strategic Plan shall include the following topics: regular General Assemblies, Standing General Assemblies and Gatherings, increasing party voter registration; planning for 2014 elections and candidate development, including the statewide slate/statewide constitutional offices; how the existence of Proposition 14 (or if it is overturned) will affect planning for 2014; how the GPCA would conduct its county council elections in 2014 if they are not conducted by the state of California; increasing membership and activity of party committees and working groups; future items before the Standing General Assembly."
 
Plus the Calendar attached at the end of these minutes
 
Approved by Consensus
 
 
10)  Decision: Revise CC Draft FY2013-2014 Budget to include funding to conduct County Council elections 
 
Proposal (Feinstein): That the Coordinating Committee amend its draft FY2013-2014 budget to include $3000 for costs

Approved by consensus

11) Decision: Approve First Draft Agenda, Napa General Assembly

Proposal (Shantz on behalf of State Meeting Planning Committee): That the CC approve this first Draft Agenda:

http://www.cagreens.org/ga/2013-06/agenda-draft-1

Ashley: yes
Bernstein: yes
Brashares: no
Daniel: abstain
Everette: abstain
Feinstein: yes
Hermanson: no
Laidman: yes
Shantz: yes
Sinott: yes

Approved 6-2-2

12) Appointment: Strategy Committee sub-committee of the Coordinating Committee

The following have put their names in nomination: Mike Feinstein, Tim Laidman
 
Appointment of Feinstein:
 
Approved by Consensus

Appointment of Laidman

 
Approved by Consensus
 

13) Appoint State Meeting Planning Committee members

 
No names were placed in nomination
 

14) Report: Treasurer (Barnett)

15) Report: Standing committees

A) Bylaws (Ashley)
B) Clearinghouse (Feinstein)
C) Finance (Laidman)
D) Media (Everette)
E) Platform (vacant)
 

16) Report: Working Groups

Campaigns and Candidates (Leslie)
Electoral Reform (vacant)
Green Issues (Laidman)
Grassroots Organizing (Shantz)
 

ATTACHMENT from #9: Strategic Plan Calendar

 

 

2013
 
January 19:  Coordinating Committee annual retreat
 
January 31:   Deadline: Work plans submitted from committees and working
groups
 
March 27:  Call for applications for candidates for the Coordinating Committee and the GPUS Delegation
 
April 6-7: GPCA Spring Gathering, Santa Monica
 
April 29:  Deadline for applications for candidates for the Coordinating Committee and the GPUS Delegation
 
May 6 - June 9: Discussion period  for Coordinating Committee at-large and GPUS Delegation elections.
 
May 11: Deadline to release Draft FY2013-2014 Budget; at least 42 days before General Assembly (GPCA Bylaws 7-5.1(a))
 
May 11: Deadline to release Draft General Assembly agenda for Napa; at least 42 days before General Assembly (GPCA Bylaws 7-5.1(a))
 
May 11: Deadline to determine active Counties for the purposes of calculating delegates to the Spring General Assembly (GPCA Bylaws 5-2.2)
and for the Standing General Assembly in the upcoming fiscal year (GPCA Bylaws 7-6.1(b))
 
June 10: Bi-Annual Notice announcing vacancies and seeking applicants for GPCA Standing Committees
 
June 10-16: Voting period for Coordinating Committee at-large and GPUS Delegation elections.
 
June 22-23: Approval of the Annual Budget and Annual Strategic Plan, Annual Treasurer's Report, Spring General Assembly, Napa (GPCA Fiscal Policy
Sections 5-2 and 10-1, GPCA Bylaws Section 11-2)
 
June 22-23: Confirmation of GPCA Treasurer, Assistant Treasurer and Liaison to Secretary of State, Spring General Assembly, Napa
 
June 22-23: Discussion of GPCA 2014 electoral strategy in light of Ninth Circuit Court Decisions relating to Prop 14
 
June 30:  By this date, delegates to the GPCA FY2013-2014Standing Green Assembly shall be appointed by active County Organizations and shall serve
for one year terms (July 1 - June 30), with no term limits.
 
July 1: Standing Delegate Terms begin and run through June 30th of the next year
 
Summer: SGA vote to approve minutes of Napa General
 
July 25-28: GPUS Annual National Meeting, Iowa City, Iowa
 
Mid Fall: Seek input on GPCA party ballot statement for June 2014 primary, statement due February 2014
 
Mid Fall: Develop alternate plans for conducting council council elections in 2014, assuming state eliminates them for as long as Proposition 14 is in
place
 
Mid Fall: Award Campaign Support Funds for Green candidates in November elections (GPCA Bylaws Section 9-7)
 
November 11: Bi-Annual Notice seeking applicants for GPCA Standing Committees
 
December 18: Deadline for County Councils to modify the number of County Councilmembers to be elected during June 2014 primary (GPUS Bylaws Section 6-1 Members)
 
December/January:  General Strategy Brainstorming Session, Winter General Assembly (GPCA Bylaws Section 11-2 Strategic Plan)
 
December/January:  2014 Election Strategy Session, including statewide slate/statewide constitutional offices, Winter General Assembly
 
2014
 
January:  Coordinating Committee annual retreat
 
January 31:  Deadline: Work plans submitted from committees and working groups
 
Early Winter: SGA Vote to approve minutes of Winter 2013/2014 General Assembly
 
Early Winter through June primary: Implement system to conduct County Council elections
 
February 3: GPCA party ballot statement for June primary due, approval by Coordinating Committee
 
March 3: Deadline for applications for candidates for the Coordinating Committee and the GPUS Delegation
 
Feb/March/April: SGA vote on GPCA positions on any initiatives on the June 2014 ballot
 
Spring: Deadline to release Draft FY2013-2014 Budget; at least 42 days before General Assembly (GPCA Bylaws 7-5.1(a))
 
Spring: Deadline to release Draft General Assembly agenda for Napa; at least 42 days before General Assembly (GPCA Bylaws 7-5.1(a))
 
Spring: Determination of active Counties of calculating delegates to the Spring General Assembly (GPCA Bylaws 5-2.2) and for the Standing General
Assembly in the upcoming fiscal year; at least 42 days before General Assembly (GPCA Bylaws 7-6.1(b))
 
Spring: Award Campaign Support Funds for Green candidates in spring and June elections (GPCA Bylaws Section 9-7)
 
May 5 - June 15: Discussion period  for Coordinating Committee at-large and GPUS Delegation elections.
 
June 3: County Council elections
 
June 9: Bi-Annual Notice announcing vacancies and seeking applicants for GPCA Standing Committees
 
June 16-22: Voting period for Coordinating Committee at-large and GPUS Delegation elections.
 
May/June: Approval of the Annual Budget and Annual Strategic Plan, Annual Treasurer's Report, Spring General Assembly (GPCA Fiscal Policy Sections
5-2 and 10-1, GPCA Bylaws Section 11-2)
 
June 30:  By this date, delegates to the GPCA FY2014-2015 Standing Green Assembly shall be appointed by active County Organizations and shall serve
for one year terms (July 1 - June 30), with no term limits.
 
July 1: Standing Delegate Terms begin and run through June 30th of the next year
 
July 4: Beginning of 2014-2015 County Council term
 
Summer: Hire independent contractors as provided for in approved FY2013-2014 budget and the GPCA Personnel Policy
 
Summer: GPUS Annual National Meeting
 
July/August: SGA vote on GPCA positions on any initiatives on the November 2014 ballot
 
Mid Fall: Award Campaign Support Funds for Green candidates in November elections (GPCA Bylaws Section 9-7)
 
November 10: Bi-Annual Notice seeking applicants for GPCA Standing Committees
 
2015
 
January:  Coordinating Committee annual retreat
 
January 31:   Deadline: Work plans submitted from committees and working groups
 
March 2: Deadline for applications for candidates for the Coordinating Committee and the GPUS Delegation
 
Spring Determination of active Counties of calculating delegates to the Spring General Assembly (GPCA Bylaws 5-2.2) and for the Standing General Assembly in the upcoming fiscal year; at least 42 days before General Assembly (GPCA Bylaws 7-6.1(b))
 
May 4 - June 14: Discussion period  for Coordinating Committee at-large and GPUS Delegation elections.
 
June 8: Bi-Annual Notice announcing vacancies and seeking applicants for GPCA Standing Committees
 
June 15-23: Voting period for Coordinating Committee at-large and GPUS Delegation elections.
 
May/June: Approval of the Annual Budget and Annual Strategic Plan, Annual Treasurer's Report, Spring General Assembly (GPCA Fiscal Policy Sections 5-2 and 10-1, GPCA Bylaws Section 11-2)
 
May/June: Confirmation of GPCA Treasurer, Assistant Treasurer and Liaison to Secretary of State, Spring General Assembly
 
June 30:  By this date, delegates to the GPCA FY2015-2016 Standing Green Assembly shall be appointed by active County Organizations and shall serve
for one year terms (July 1 - June 30), with no term limits.
 
July 1: Standing Delegate Terms begin and run through June 30th of the next year
 
Summer: GPUS Annual National Meeting

November 2: Bi-Annual Notice seeking applicants for GPCA Standing Committees