Coordinating Committee minutes, March 7, 2016

Coordinating Committee members present (8): Victoria Ashley,  Marla Bernstein, Maxine Daniel, Sandra Everette, Mike Feinstein, Michael Goldbeck, Tim Laidman, Alex Shantz

Coordinating Committee members not-present (2):Trinidad Castaneda, Jessica Montiel

Invited Guests (Greens): Doug Barnett, GPCA Treasurer; Barry Hermanson, Richard Stone (San Francisco)

Quorum at 7:33 with six (6) present: Victoria Ashley, Maxine Daniel, Sandra Everette, Mike Feinstein, Tim Laidman, Alex Shantz

Goldbeck joined call at 8:07pm
Bernstein joined the call at a point unrecorded, between 8pm and 9pm

2) Roles

Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: Maxine Daniel
Vibes Watcher: Tim Laidman 

3) Approval of Agenda (all items submitted after two-week deadline, so 2/3 approval required to add all items as late items)

Approved by Consensus

4) Decision: Approval of Minutes (Feinstein)

Decision: CC Meeting, February 1st
http://www.cagreens.org/committees/coordinating/minutes/2016-02-01

Approved by Consensus (Daniel abstained, wasn't at meeting)

Decision: CC retreat, January 23-24 (deferred from last meeting)

Proposal: That the following draft minutes are put to a one week on-line discussion and a one week on-line vote

http://www.cagreens.org/committees/coordinating/minutes/2016-01-23

http://www.cagreens.org/committees/coordinating/minutes/2016-01-24

Proposal (Feinstein): That the minutes for the January 23 and 24 retreat would go to an on-line vote, one week discussion and one week vote.

Approved by Consensus

5) Decision: Appointment to Information Technology Committee

Background: Ajay Rai

Proposal: That the CC appoint Ajay Rai to the Information Technology Committee 

Approved by Consensus

6) Decision: Appointment of Coordinating Committee Liaison to Information Technology Committee

Background: Tim Laidman  

Proposal: That the CC appoint Tim Laidman to CC Liaison to Information Technology Committee. 

Approved by Consensus

7) Discussion: Status of March/April Standing General Assembly (Feinstein, Laidman)

The status of the following SGA agenda items was discussed

Election: Coordinating Committee, unscheduled vacancies, one female seat, remainder of July 2015 - June 2017
http://sga.cagreens.org/vote/irvdetail?pid=80

Election: Coordinating Committee, unscheduled vacancies, one male seat, remainder of July 2015 - June 2017
http://sga.cagreens.org/vote/irvdetail?pid=81

GPCA position on Prop 50: Members of the Legislature: suspension Legislative Constitutional Amendment
http://sga.cagreens.org/vote/irvdetail?pid=82

Platform Amendment: Budget
http://sga.cagreens.org/vote/propdetail?pid=83

Platform Amendment: Criminal Justice
http://sga.cagreens.org/vote/propdetail?pid=84

Platform Amendment: Weather Engineering
http://sga.cagreens.org/vote/propdetail?pid=85

8) Discussion: Delegate Selection Committee and preparedness for GPUS Presidential Convention (Everette)

Everette discussed an email blast announcing the April 7 Delegate application deadline, a blast that was eventually sent out.

9) Discussion: Use of GPCA calendar (Feinstein)

This new calendar was reviewed www.cagreens.org/calendar

10) Decision: Amendment of IT Protocol (Feinstein)

Proposal (Feinstein): That the following draft text is put to a one week on-line discussion and a one week on-line vote

Proposal approved by consensus

Article III Contact Data Base Access and Use

Section 3-1 Data Base Use

All use of information contained in the Contact Data Base shall be governed by the California Elections Code governing voter registration information and by the policies described herein. Anyone with access to the data base, and anyone to whom any/all of the data base is exported, shall be governed by these rules.

3-1.1 As per the California Elections Code (http://www.leginfo.ca.gov/cgi-bin/displaycode?section=elec&group=02001-0...), voter registration information in the Contact Data Base shall not be used for any personal, private, or commercial purpose, including, but not limited to:

3-1.1(a) The harassment of any voter or voter's household. 3-1.1(b) The advertising, solicitation, sale, or marketing of products or services to any voter or voter's household. 3-1.1(c) Reproduction in print, broadcast visual or audio, or display on the Internet

3-1.2 The GPCA may export data about Green Party members in a given county, to a representative(s) designed by the County Council in that county, as per Section 3-4 below.

3-1.3 The GPCA may contact Green Party members on behalf of GPCA-endorsed candidates, but shall not export data from the Data Base to any candidate nor their campaigns.

3-1.4 Any individual given data base access according to this policy may not use such information for personal political purposes (needs defining).

Section 3-2 Data Base Administrative Access by Coordinating Committee appointment

The Coordinating Committee shall designate who shall have Data Base Administrative Access (dbAdmin) to the Contact Data Base. Only those with Data Base Administrative Access (dbAdmin) shall have the ability to download/export data from the Data Base. A list of all those given access shall be maintained within the GPCA Contact Data Base, and shall be provided to the Coordinating Committee upon request.

Section 3-3 Data Base Non-Administrative Access by Information Technology Committee appointment

The Information Technology Committee shall designate who shall have non-Data Base Administrative Access to the Contact Data Base. Those with non-Data Base Administrative Access may have the ability to access the Data Base, but not alter nor download/export data from the Data Base.

Section 3-4 Access by County Council Appointment

Until the ability is gained to partition and segregate access to different parts of the GPCA's Contact Data Base, county access to data base information of voters, donors and volunteers shall be as follows:

3-4.1 County Councils in active GPCA counties may appoint one or more individuals to whom an export from the county data base of the Green Party members and their data in that county may be shared. The export shall be effectuated by the GPCA Internet Technology Committee, upon receipt of the notice of appointment.

3-4.2 Recipients of the data shall work with the Internet Technology Committee, and specifically those with Data Base Administrative Access (dbAdmin), to make updates of changes in emails, phone numbers and other information in the Contact Data Base itself.

11) Discussion: Hosting of Presidential Candidate Forum in Conjunction with San Francisco General Assembly (State Meeting Planning Committee)

Discussion held with Greens from San Francisco about logistical and financial challenges with hosting such a forum, with the discussion to be continued between the state party and the county party.

12) Treasurer's Report (Barnett)

Barnett make an oral report, which was followed

13) Report: Committees 
A) Bylaws (Ashley)
B) Clearinghouse (Feinstein)
C) Finance (Laidman) 
D) Fundraising Committee 
E) Media (Trini) 
F) Platform ()
G) Information Technology Committee (Laidman)
H) Campaign Fund Support Committee   
I) Personnel Committee  
J) State Meeting Planning Committee/Agenda Team

14) Report: Working Groups 

A) Campaigns and Candidates (Moorman)
B) Electoral Reform (Jean)
C) Green Issues (Moorman) 
D) Grassroots Organizing (Shantz)