Coordinating Committee minutes, August 8, 2016

The following are the minutes that were included in the agenda for the December 5th meeting but that were not approved (except for stipulated agreement on the various committee appointments)

Draft: Coordinating Committee Minutes

August 8th, 2016

7:30PM to 9:30PM

1) Roll Call

Coordinating Committee members present (23): Victoria Ashley, Marla Bernstein, June Brashares, Eric Brooks, Trini Castaneda, Susan Chunco, Mike Feinstein, Mike Goldbeck, Bert Heuer, Tarik Kanaana, Sasha Karlik, Liz Kroboth, Matt Leslie,   Ann Menasche, Mike Murphy, Mimi Newton, Ajay Rai, Lynne Sandoval, Alex Shantz, Laura Wells, Adia Williams, Karinna Zarate, Stephen Zollman

Coordinating Committee members not-present (1): Sanda Everette

Quorum reached at (approximately) 7:35 pm, with twenty-one (21) members present:   Victoria Ashley, Marla Bernstein, June Brashares, Eric Brooks, Trini Castaneda, Susan Chunco, Mike Feinstein, Mike Goldbeck, Bert Heuer, Tarik Kanaana, Sasha Karlik, Liz Kroboth, Matt Leslie,   Mike Murphy, Mimi Newton, Ajay Rai, Lynne Sandoval, Laura Wells, Adia Williams, Karinna Zarate, Stephen Zollman

Menasche joined after the roll call.

Shantz joined after the roll call.


2) Roles

Facilitator: Mimi Newton
Minutes taker: Mike Feinstein
Time keeper:  
Vibes Watcher:  

3) Approval of agenda (fifteen minutes)

Approved by consensus.


4) Approval of minutes (ten minutes)

Decision: Approval of Coordinating Committee minutes, July 11, 2016 (Feinstein)
July minutes not available for approval.  
Recommendation to postpone approval until draft minutes are made available.
Approved by consensus.

5) Decision: Amendment of IT-Protocol to expand Inform List recipients (Feinstein) (five minutes)
Background: This proposal is an amendment of the IT Protocol to expand the audience for the GPCA Inform list.  http://www.cagreens.org/it-protocol#email-lists
Proposal:   Amend the existing text
Approved by consensus.

6) Decision: Approval of date of next General Assembly (State Meeting Committee) (ten minutes)
Proposal: That the weekend of the Ventura General Assembly be  November 19/20  and the location be the City of Ventura public library event space in downtown Ventura.
Approved by consensus.

7) Decision: Approval of draft email to past GPCA members after California primary (Laidman, Feinstein) (twenty minutes)
Background: This will be the text of a draft letter sent by the GPCA to former registered Greens. Text to come
Proposal: Text of letter to come

Text not available by the time of the meeting.

Recommendation to postpone approval until draft email text is available.

Approved by consensus.

8) Decision: Coordinating Committee members responding to GPCA volunteer inquiries (Feinstein) (fifteen minutes)
Proposal: That at least five Coordinating Committee members commit to volunteering to work with the Clearinghouse Committee to personally contact part of the backlog of volunteer requests the GPCA has received.
Approved by consensus.

9) Decision: Amendment of IT-Protocol to establish guidelines for SGA administration (Feinstein) (twenty minutes)
Background: Text to come
Text not available by the time of the meeting.  
Recommendation to postpone until proposed text is available.
Approved by consensus.

10)   Appointment:   Coordinating Committee Liaisons to Working Groups and Committees (ten minutes)
Background: Several GPCA Standing Committees and Working Groups do not have Coordinating Committee Liaisons.   With the increase in new Coordinating Committee members, this item provides an opportunity for those appointments to be made, according to Article V of the Coordinating Committee €™s Internal Procedures.http://www.cagreens.org/committees/coordinating/procedures#Article_V_Liaisons_to_Standing_Committees_and_Working_Groups
Recommendation to postpone until a later meeting.
Approved by consensus.

11) Decision: Establish a State Bills Sub-Committee of the Coordinating Committee (Feinstein) (ten minutes)
Proposal:   That the Coordinating Committee establish a State Bills Sub-Committee, with the duties and responsibilities to research bills and recommend GPCA position on bills where a GPCA position would be valuable to advance green issues and the GPCA.  
Approved by consensus.

12) Decision: Revised Proposed Fiscal Policy Amendment Fundraising Committee (Finance Committee/Newton) (ten minutes)
Proposal: To put the most recent proposal to amend the Fiscal Policy to create a Fundraising Committee to an on-line vote by the SGA.   The most recent proposal was approved by the Finance Committee at their July 2016 meeting.
References:  http://sga.cagreens.org/vote/propdetail?pid=96  
Approved by consensus.

13) Discussion (and possible action): SGA List Moderation Procedures (Brooks, Newton) (fifteen minutes)
Proposal: That the CC establish a three member administration team for the SGA email list  gpca-votes@cagreens.org.
Recommendation that an SGA Email Moderation Sub-committee be created consisting of: Eric Brooks, Maxine Daniel, Michael Goldbeck, Mike Feinstein, Sanda Everette, and Mimi Newton.   The Sub-committee would work to revise the proposal and agree on details and propose revisions by the September 2016 Coordinating Committee Meeting.  
Approved by consensus.

14) Decision: Rotate SGA List Administrators & Enact Guidelines For CC List Administration (Brooks) (15 min)
Proposal: That the administration of the  gpca-votes@cagreens.org  email list shall be immediately rotated and that three new administrators shall be chosen to administrate the list.
Recommendation to postpone this item in light of the decision to create the SGA Email Moderation Sub-committee.
Approved by consensus.

15) Decision: Monthly Rotation Of CC Agenda Drafter & Facilitator (Brooks) (10 minutes)  
Proposal: That the Coordinating Committee shall establish that each Coordinating Committee regular agenda shall have an automatically scheduled item for the setting of the Agenda drafter and Facilitator for the next regular meeting, that it shall be established that a CC member shall not serve as a Facilitator for more than 2 regular CC meetings in succession, that a CC member shall not serve as a Facilitator for more than 3 regular CC meetings in any given calendar year, that a CC member shall not serve as an Agenda drafter for more than two regular CC meetings in succession, and that a CC member shall not serve as both a Facilitator and Agenda drafter for the same meeting.
Recommendation to postpone this item until the next meeting.
Approved by consensus.

16) Status of committee appointments: Bylaws  
The following individuals have applied for appointment in keeping with GPCA Internal Procedures: Victoria Ashley, Michael Goldbeck, Mimi Newton and Laura Wells
Delayed: Still waiting for Fairvote tally.   The online voting was completed 3 weeks ago, and, on  July 25, Jared Laiti sent the rankings.
Recommendation to continue this item to the September Coordinating Committee meeting.
Approved by consensus.

17) Status of committee appointments: Media  
The following individuals had applied for appointment in keeping with GPCA Internal Procedures: Eric Brooks, Michael Goldbeck, Alex Shantz, Laura Wells.
Delayed: Still waiting for Fairvote tally.   The online voting was completed 3 weeks ago, and, on  July 25, Jared Laiti sent the rankings.
Recommendation to continue this item to the September Coordinating Committee meeting.
Approved by consensus.

18) Appointments: Finance  Committee
The following individuals have applied for appointment in keeping with GPCA Internal Procedures: Victoria Ashley and Michael Goldbeck.
Proposal to approve the appointments of Victoria Ashley and Michael Goldbeck to the Finance Committee.
Approved by consensus

19) Appointments: IT  Committee
The following individuals have applied for appointment in keeping with GPCA Internal Procedures: Gerry Gras, Michael Goldbeck
Outstanding concerns (Feinstein) were raised about the appointment of Michael Goldbeck to the IT Committee.
Recommendation to put the appointment of Michael Goldbeck to the IT Committee to an online vote.
Approved by consensus.
Proposal to appoint Gerry Gras to the IT committee.
Approved by consensus.


The following items were not heard, owing to time constraints:

20) Report: Committees

A) Bylaws

B) Clearinghouse

C) Finance

D) Fundraising Committee

E) Media

F) Platform

G) Information Technology Committee

H) Campaign Fund Support Committee    

I) Personnel Committee  

J) State Meeting Planning Committee/Agenda Team

  

21) Report: Working Groups

A) Campaigns and Candidates

B) Electoral Reform

C) Green Issues

D) Grassroots Organizing