DRAFT Coordinating Committee minutes, July 11, 2016

2) Roles
Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: Trini Castaneda
Vibes Watcher: Susan Chunco

3) Approval of agenda (five minutes)

Proposal (Feinstein): Amend agenda to add Decision: Approve of GPCA Political Party Statement, to follow after appointments
In the presence of outstanding concerns, the sponsor chose to go to a vote:

Yes (9): Bernstein, Everette, Feinstein, Heuer, Karlik, Leslie, Rai, Shantz, Zarate
No (13): Ashley, Brashares,  Brooks, Castaneda, Chunco, Goldbeck, Kanaana, Kroboth, Murphy, Newton, Sandoval, Wells, Zollman
Abstain (0):
Call dropped (1): Williams

Proposal not approved 9-13-0 (two-thirds required to add new agenda item)

Proposal (Brooks):  Amend agenda to move Decision: Candidacy of Ann Menasche from #15 to follow appointments 
In the presence of outstanding concerns, the sponsor chose to go to a vote:

Yes (15): Ashley, Brashares,  Brooks, Castaneda, Chunco, Goldbeck, Heuer, Kanaana, Kroboth, Murphy, Newton, Sandoval, Shantz, Wells, Zollman
No (8): Bernstein, Everette, Feinstein, Karlik, Leslie, Rai, Williams, Zarate
Abstain (0): 

Proposal approved 15-8-0 (simple majority requried to re-order agenda)

Proposal (Shantz) - Approve agenda as amended
In the presence of outstanding concerns, the sponsor chose to go to a vote:

Yes (16): Ashley, Brashares,  Brooks, Castaneda, Chunco, Goldbeck, Heuer, Kanaana, Kroboth, Murphy, Newton, Leslie, Sandoval, Shantz, Wells, Zollman
No (7): Bernstein, Everette, Feinstein, Karlik, Rai, Williams, Zarate
Abstain (0): 

Proposal approved 16-7-0 (simple majority required to approve agenda)

4) Approval of minutes (ten minutes)

Decision: Approval of Coordinating Committee minutes, May 2, 2016 (Feinstein)
http://www.cagreens.org/committees/coordinating/minutes/2016-05-02

Approved by consensus

Decision: Approval of Coordinating Committee minutes, June 13, 2016 (Feinstein)
www.cagreens.org/committees/coordinating/minutes/2016-06-13

Approved by consensus

5) Welcome to New Coordinating Committee Members (10 minutes) 

All Coordinating Committee members introduced themselves

6) Appointments: Media Committee (fifteen minutes)

The following individuals had applied for appointment in keeping with GPCA Internal Procedures: Alex Shantz, Michael Goldbeck, Eric Brooks, Laura Wells

In the presence of outstanding concerns, under of the GPCA's Internal Procedures 6-4, the decision automatically goes to a one week, on-line vote.  At this point in the agenda it was realized that because this is a ranked-choice voting, the vote had to be done with secret ballots, so that those voting late didn't have an advantage over those voting earlier, by seeing how they had ranked their vallots.

Proposal (Feinstein, amended during discussion): Empower Sanda Everette and Tim Laidman to talk to with GPCA Liaison to the Secretary of State Jared Laiti to receive the votes for the appointments to the Media Committee and the Bylaws Committee. Laiti would hold the votes until after the election,  then send all of the ranking to the CC, with the names of the voters stripped. This will be forwarded to FairVote in Takoma Park to calculate the vote.

Approved by consensus

7) Appointments: Bylaws Committee 

The following individuals had applied for appointment in keeping with GPCA Internal Procedures: Tim Laidman, Victoria Ashley, Mimi Newton, Michael Goldbeck, Laura Wells

In the presence of outstanding concerns, under of the GPCA's Internal Procedures, the decision automatically goes ot a one week vote with the voting for these appointments to be handled in the same way as for the Media Committee appointments.

Approved by consensus

8) Appointments: IT Committee

The following individuals have applied for appointment in keeping with GPCA Internal Procedures: Michael Goldbeck

In the presence of outstanding concerns, Goldbeck withdrew his self-nomination

9) Decision: Candidacy of Ann Menasche (Brooks)

Proposal (Brooks): That the Coordinating Committee shall: Ratify the vote administrator’s decision to disqualify, withdraw, and not count the write-in votes for Ann Menasche thereby preventing her from being elected to a seat on the Coordinating Committee

In the presence of outstanding concerns, the proposal was amended under Coordinating Committee Internal Procedures 4-1.1 "When a proposal has been discussed first at a regular Coordinating Committee meeting and a decision is taken by majority vote to put the item to an on-line vote. In these cases the Coordinating Committee may direct that either the voting period shall begin upon conclusion of the meeting and run through the upcoming Sunday at midnight, or the discussion period shall continue through the upcoming Sunday at midnight, after which there shall be be a week for voting:

Proposal (Brooks): That this proposal got to a one week discussion and one week vote as per Coordinating Committee Internal Procedures 4-1.1

Yes (15): Ashley, Brashares,  Brooks, Castaneda, Goldbeck, Heuer, Kanaana, Kroboth, Murphy, Newton, Leslie, Sandoval, Shantz, Wells, Zollman
No (6): Bernstein, Everette, Feinstein, Karlik, Rai, Zarate
Abstain (0)
Call dropped (2): Chunco, Williams

Proposal approved 15-6-0 (simply majority required)

The following items were not heard owing to time constraints

9) Decision: Coordinating Committee members responding to GPCA volunteer inquiries (Feinstein) (fifteen minutes)

Proposal: That at least five Coordinating Committee members commit to volunteering to work with the Clearinghouse Committee to personally contact part of the backlog of volunteer requests the GPCA has received.

10) Decision: Approval of draft email to past GPCA members after California primary (Laidman, Feinstein) (twenty minutes)

Proposal: That a synthesis of the GPCA’s primary election ballot statement (http://voterguide.sos.ca.gov/political-parties/green.htm) together with its post-primary press release (http://www.cagreens.org/press-release/pr160609) by sent out by the GPCA.

11) Discussion: Amendment of IT-Protocol to establish guidelines for SGA administration and moderation (Feinstein)

12) Decision: Amendment of IT-Protocol to expand Inform List recipients (Feinstein) 

Proposal:  Amend the existing text

4-4.1 The list's recipients shall include members of County Councils and GPCA standing committees; the co-coordinators of GPCA working groups; General Assembly/Standing General Assembly delegates, and the GPCA Treasurer, Liaison to the Secretary of State and state party Spokespersons.

to read

4-4.1 The list's recipients shall include current Green Party members of County Councils and GPCA standing committees going back four years; the co-coordinators of GPCA working groups going back four years; General Assembly/Standing General Assembly delegates going back four years, and the GPCA Treasurer, Liaison to the Secretary of State and state party Spokespersons going back four years

13) Decision: Establish a State Bills Sub-Committee of the Coordinating Committee (Feinstein) 

Proposal:  That the Coordinating Committee establish a State Bills Sub-Committee, with the duties and responsibilities to research bills and recommend GPCA position on bills where a GPCA position would be valuable to advance green issues and the GPCA.

14) Decision: Summer CC Retreat, Saturday-Sunday, August 20/21 (Feinstein) 

Proposal: To hold a GPCA Summer CC Retreat, Saturday-Sunday, August 20/21, at Tongva Park in Santa Monica.

15) Report: Committees

A) Bylaws 
B) Clearinghouse 
C) Finance 
D) Fundraising Committee 
E) Media 
F) Platform 
G) Information Technology Committee 
H) Campaign Fund Support Committee   
I) Personnel Committee  
J) State Meeting Planning Committee/Agenda Team

H) SGA List Serve Moderation 

16) Report: Working Groups

A) Campaigns and Candidates 
B) Electoral Reform 
C) Green Issues 
D) Grassroots Organizing