Agenda and Minutes - January 9th, 2017
Approved (Feb 6th meeting)
Coordinating Committee Agenda
January 9, 2017
7:30PM to 9:30PM
Conference Call number:(***) ***-****
Access code: ******
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(01) Roll call, Quorum is 12 Members
Current Members (23):
Sanda Everette, Co-Coordinator
Bert Heuer, Co-Coordinator
Victoria Ashley
June Brashares
Eric Brooks
Marla Bernstein
Trinidad Castaneda
Susan Chunco
Mike Feinstein
Mike Goldbeck
Tarik Kanaana
Sasha Karlik
Liz Kroboth
Matt Leslie
Mike Murphy
Mimi Newton
Ajay Rai
Lynne Sandoval
Alex Shantz
Ann Menasche
Laura Wells
Karinna Zarate
Stephen Zollman
Members Present (16):
Sanda Everette, Co-Coordinator
Bert Heuer, Co-Coordinator
June Brashares
Eric Brooks
Victoria Ashley
Susan Chunco
Trini Castaneda
Mike Goldbeck
Tarik Kanaana
Liz Kroboth
Ann Menasche
Mike Murphy
Mimi Newton
Lynne Sandoval
Laura Wells
Stephen Zollman
Late Attendees(1):
Marla Bernstein
Members Not Present (6):
Mike Feinstein
Sasha Karlik
Matt Leslie
Ajay Rai
Alex Shantz
Karinna Zarate
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(02) Roles
Facilitator: June Brashares
Minutes taker: Bert Heuer
Time keeper: Eric Brooks
Vibes Watcher: Trini Casteneda
*** NOTES ***
Roles approved by consensus
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(03) Approval of agenda (10 minutes)
GA Item moved to 7th place. Added items (position 11) for discussion of Yolo and Stanislaus.
*** NOTES ***
Amended agenda approved by consensus.
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(04) Decision: Approval of Dec 5th minutes, (10 minutes)
Expect missing minutes from Mike Feinstein
Proposal: approve Minutes from December 5, 2016 GPCA Coordinating Committee (CC) Meeting in Addendum 1
Sponsor: none
*** NOTES ***
No August minutes received from Mike.
Dec minutes approved by consensus.
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(05) Decision: Appointment of CC liaison to Green Issues Working Group (< 5 minutes)
Matt Leslie requested appointment as liaison to Green Issues working group right after our last teleconference.
Proposal: appoint Matt Leslie as CC liaison to GIWG.
Sponsor: Bert Heuer
*** NOTES ***
Approved by consensus.
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(06) Decision:CC Retreat Cancellation (5 minutes)
Proposal: abandon, for this year, plans for a CC retreat.
Sponsor: Bert Heuer
Background: Our strategic plan for 2017 (http://www.cagreens.org/ga/2016-05/strategic-plan) includes having a CC retreat in January. However, as this item has been ignored for the past several months, and because we have a plenary scheduled for March, we should instead hold something "retreat-like" somewhere in or around the March plenary.
*** NOTES ***
Sanda said she did not propose the item as stated. Bert responded and clarified that the proposal as being a matter of bookkeeping.
Sanda indicated that having the gathering during the plenary was seldom a good idea.
Mimi asked for clarification of the purpose. Sanda responded that much work got done at these gatherings.
Eric suggested that we meet after the plenary (Saturday evening).
Mike G expressed concerned that the process was undemocratic and is unwilling to stand aside.
Sanda and Trini endorsed the Eric's idea with the exception of holding it on Sunday after the GA closes.
Ann felt that everyone would be "meeting'd out".
Proposal (Tarik) that we talk about it online. No other action taken,
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(07) Discussion: Update from General Assembly Agenda Team (15 minutes)
Tarik will give a rundown of the status of our next General Assembly, currently planned for March in Kern County.
*** NOTES ***
Tarik said that the announcement came out flawed (for reasons he preferred not to state). Made a general call for agenda items from Committees and working groups.
Someone named Forest ??? is now handling the details (taken over from Wanda).
Laura: who is on the committee? Who has been attending meetings? Tarik, Stephen Z, Trini, Ann Menasche, Victoria, Mike G. Sanda has been observing/assisting.
Laura: the people from Kern have been Wanda and now Forest. Anyone else. Tarik: there are others (unnamed). Tarik will send out the names of people in Kern that are assisting.
Mimi asked how the agenda approval process works. Tarik explained it as best he could.
June asked about deadlines for decsion items. Tarik said he wanted all proposals in by Jan 22nd. Eric said that SF meets on Jan 25th.
Tarik went further and explained that the announcement was supposed to be sent out by IT (using Nation Builder). Eric suggested the CC list. Sanda said she sent the corrected version of the memo to the CC list two weeks ago.
Laura pointed out that Lake Isabella is an hour east of Bakersfield. Tarik said he would tell Kern not to move the GA there.
Sanda reiterated that she did not agree with moving the GA to Kern
June began various comments about the announcement as sent by Sanda. Especially a concern about deadlines. Mike G read that the bylaws say that the draft agenda must be sent to the counties 42 days ahead of the plenary.
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(08) Discussion: Finance Committee Resignation (2 minutes)
Michael Goldbeck wishes to resign from the Finance Committee.
*** NOTES ***
Mike's resignation accepted by consensus.
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(09) Decision: Finance Committee Appointment (15 minutes)
Proposal: Applications have been received from
Gloria Bram, Orange County
Susan Chunco, Sonoma County
Bob Marsh, Alameda County
One of these people should be appointed to the Finance Committee. Can we acheive consensus on any candidate or do we go to ranked choice vote?
Sponsor: Bert Heuer, Sanda Everette
Background: The Committee consists of 8 appointed members including the CC liaison; plus the ex-officio positions for Treasurer. With the resignation of Mike Goldbeck, there is an opening on the Committee to be filled.
References: Finance committee bylaws (et al) http://www.cagreens.org/committees/finance
*** NOTES ***
Sanda and Trini spoke on behalf of Gloria. Eric expressed concerns and did not wish to stand aside about Gloria.
June suggested that, since we have an unresolved concern, we should go to a ranked choice vote.
Susan withdrew her nomination.
June proposed ranked choice vote between Gloria, Bob, or None of the above. Votes to go to Jared. Sanda: all votes for people are secret ballots. She will notify Jared.
Eric suggested that Bert and Sanda contact Jared "together" AND that we allow two weeks for the vote. Sanda/June responded that the bylaws.
Mike G clarified that his resignation did not apply until someone new is elected.
Sanda agreed that she would start the process by tommorrow.
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(10) Decision: Budget Committee Appointments (15 minutes)
Proposal: We need to form a budget committee now so as to complete work in time for a Spring (June) general assembly.
Sponsor: Victoria Ashley
*** NOTES ***
Susan C volunteered as one of the two CC members. June proposed and Susan was appointed by consensus.
Mike Murphy volunteered as the second CC members. June proposed and Mike was appointed by consensus.
Finance will appoint its three member at its next meeting.
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(11) Discussion: Treasurer's Report (10 minutes)
The Treasurer will give a report of the state party's financial condition. In specific, the party owes fines to the Secretary of State; we need to know the status of these fines and details of the last communication the Treasurer has had with the Secretary of State.
*** NOTES ***
Doug came on and gave a report on the bank balances.
There is $19217 in the state account.
There is $917 in the Federal account.
Bert mentioned that he had called the Secretary of State about the fines. They said they would call back and have not. There was discussion of the outstanding fines. Apparently the fines are assessed to Doug personally and these are not GPCA risks. Eric asked that Doug send proof about the nature of the fines.
There was some discussion about how funds are disbursed: for plenary costs, to candidates, etc.
Proposed clarified process for disbursing funds:
A given committee or WG makes a request (based their budget)
Liaison send a request for money to the CC
Co-coordinators "endorse" the request.
Treasuer writes a check.
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(12) Decision: Certify Yolo and Stanislaus Counties
*** NOTES ***
Laura: both Yolo and Stanislaus are still working.on their
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(13) Decision: Amendment of IT-Protocol to establish guidelines for SGA Elections administration (remaining time)
Proposal is that the GPCA IT Protocol be amended to add the following text:
Section 4-8 Standing General Assembly Elections Administration
Under GPCA Bylaws 7-6.2 Decision Items, "The following decision items shall automatically be placed before the Standing General Assembly, 7-6.2(d) Election of the Coordinating Committee; and 7-6.2(e) Election of the GPUS Delegation. The Standing General Assembly Votes List and the Standing General Assembly Voting Page shall be utilized to conduct these elections. (http://www.cagreens.org/bylaws/2013-06-23#Section_7-6_Standing_General_Assembly)
4-8.1 Voting Page
All candidates shall be entered into the Voting page data base in the order their applications were received. The date, hour and minute of submission for each application shall be published on the candidate applications display page. The background section on the voting page for each election shall specify that the candidates have been entered in this order by design.
4-8.2 Candidate Application Submission
Under GPCA Bylaws 8-4.2 "Candidates must submit an application to the Coordinating Committee by the last Monday of April to be eligible. Applications must include a biography and what they wish to accomplish on the Coordinating Committee.
4-8.2(a) Applications must be sent by the candidate themselves. Each candidate shall submit their application to applications@cagreens.org. Applications will not be considered valid if sent to any other address. Applications will not be considered valid if sent via social media, not to personal email addresses.
4-8.2(b) Applications shall include the candidate's name, city, county and email address, along with their biography and what they wish to accomplish. Together, the biography and what the candidate wishes to accomplish shall be no longer than 600 words, but may include links to additional content.
4-8.3 Candidate Application Display
4-8.3(a) A stand alone candidate page shall be created on the GPCA website that shall include all candidates for the female and male Coordinating Committee seats. A stand alone candidate page shall be created on the GPCA website that shall include candidates for GPUS Delegation delegates and alternates.
4-8.3(b) Each candidate shall be listed separately. Each listing shall include the candidates name, city, county and the biography/what they wish to accomplish that was submitted with their application. Such text may be amended by the candidate up until two days before the close of the discussion period, via email to applications@cagreens.org.
4-8.3(c) Candidates may submit a photo, but are not required to do so. Candidates are asked to submit a square photo or one no greater than 10% difference between height and width. Candidates are asked to submit a link to the photo if possible, but this is not mandatory. Any candidate who does not submit a photo shall not have one posted without their consent. The candidate photo may be amended by the candidate up until two days before the close of the discussion period, via an email to applications@cagreens.org
4-8.3(d) Candidate emails shall be embedded on the GPCA website as links to their names on the candidate page and not displayed openly
Sponsor: Ajay Rai
*** NOTES ***
No action taken as Ajay was not in attendence. Item deferred until next month.
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(14) Reports from Committees and Working Groups.
*** NOTES ***
Having completed the agenda, there was extra time. Moderator called for any comments or concerns from committees and working groups as an unscheduled agenda item. No objections raised. Discussion ensued.
Mimi said that Victoria was elected as co-co of Bylaws
Ann Menasche said that ERWG would meet soon (sha has set a date). Mike Murphy said he had signed up but had not received any mail from the listserv. Eric said he had spoken to Rich Stone about the fact that ERWG had been dormant for a long time. June suggested that Mike "get with" Eric or ?? about getting onto the listserv. There was some continued discussion of the ERWG listserv (and listservs for Working Groups in general).
Sanda:mentioned how WG's get members at plenaries (by holding breakouts and having people sign up).
Bert requested of Sanda that she send him the admin password for the email listserv (so he could help administer the lists). Sanda had apparently dropped off the call.
Meeting adjourned at 9:16
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