Co-Ordinating Committee Minutes - October 3, 2016

Minutes in the agenda for, and as approved by, the November 14th meeting

Coordinating Committee minutes, October 3, 2016

Coordinating Committee members present  (18): Victoria Ashley, June Brashares, Eric Brooks, Marla Bernstein, Trinidad Castaneda, Susan Chunco, Sanda Everette, Mike Goldbeck, Bert Heuer, Tarik Kanaana, Sasha Karlik, Liz Kroboth, Ann Menasche, Mike Murphy, Mimi Newton, Alex Shantz, Laura Wells, and Stephen Zollman

Coordinating Committee members not-present  (5):  Mike Feinstein, Matt Leslie, Ajay Rai, Lynne Sandoval, and Karinna Zarate

Invited Guests (Greens):  Doug Barnett, Treasurer

Quorum at  7:34 pm  with eighteen (18) present.  


2) Roles

Facilitator: June Brashares
Minutes  taker: Mimi Newton
Time keeper: Eric Brooks
Vibes Watcher: Trini Castaneda

Approved by consensus


3) Approval of  Agenda  

Discussion - there are two item 11's; one before and one after item 12.   Order of Agenda Items.

Amendment (Brooks): Move Items 16 and 17 to after the second of the two Item 11's (Approval of amendment to GPCA IT Protocol to establish new [SGA Email Moderation Procedures]).  Stands aside.

Amendment (Wells):   Move Finance Committee Item (#15) up to after the first of the two Item 11's (Committee Appointments). Move the mid-year Media Committee Budget Amendment Item (#18) to right after that item and then go back to the Amendment of the IT Protocol to Expand the Inform Email List Item (#12) and take the remaining items in order, but with affected and corrected items renumbered accordingly.

Amendment (Wells) accepted.

Approved by consensus.


4)  Decision: Approval of  Minutes

Decision: Approval of Coordinating Committee  minutes, July 11, 2016 (Brashares for Feinstein)  

http://www.cagreens.org/committees/coordinating/minutes/2016-07-11

It was noted that the notetaker's listing of Jessica Montiel as a Coordinating Committee member not-present was the notetaker's understanding at the time of the start of the  July 11th  meeting, but the position of a majority of the CC members was that Ann Menasche was the Coordinating Committee member not present.   This was reflected in item #9 in the notes.

Approved by consensus


5)  Decision: Approval of date of next General Assembly (State Meeting Committee)

Proposal:  Postpone General Assembly until January:  During the September 2016 CC meeting, the fall/winter General Assembly was set for the weekend of  November 19th and 20th. It is the planning committee's opinion that the General Assembly should be postponed to January 6th and 7th, 2017 and the Planning Committee should be authorized to determine the venue.

Amendment (Heuer): The Planning Committee should identify the venue to the CC at the November CC meeting.  

Amendment accepted.

Approved by consensus


6)  Discussion with Online Election to follow: Election of Male Co-coordinator (Everette)

Proposal:    Bert Heuer nominated for position and has accepted nomination.    

Discussion re: administration of on-line vote for Male Co-Coordinator.

Amendment (Brashares): Tarik Kanaana to administer on-line vote through Jared Laiti.

Amendment accepted.

Approved by consensus.



7)  Decision: Certification of Kern County Council (CC Members)

Proposal:   Certify Kern County Council based on email received from Wanda Jean Lord with information regarding their meeting held on September 18, 2016 during which the County Council's Bylaws were approved, and councilors nominated and appointed as per the  Minutes, Bylaws and Nomination documents attached to the email.

Approved by consensus.



8)  Decision: Certification of Butte County Council (Laura Wells)

Proposal:   Certify Butte County Council based on September 8, 2016 meeting of Greens during which seven County Council members were elected as per the Agenda,  Minutes, and Bylaws attached to September 26, 2016 email message to the Coordinating Committee.

Approved by consensus.


9)  Decision: Certification of San Bernardino County Council (CC Members)

Proposal:   Certify San Bernardino County Council based on September 24, 2016 meeting of Greens during which five of seven County Council members were elected and a Treasurer appointed as per the  Minutes, and Bylaws attached to a September 27, 2016 email message to the Coordinating Committee.

Questions & Concerns: Question whether Greens in this group are not supporting Jill Stein. (Wells).    Stands aside.

Approved by consensus.


10)  Decision: Certification of Riverside County Council (CC Members)

Proposal:   Certify Riverside County Council.

Questions and Concerns: Have we received  minutes, by-laws etc.?   (Everette)

Amendment (Brashares): Put this to an on-line vote, administered by Bert Heuer with a seven day discussion and seven day voting period.   If the by-laws and  minutesnecessary to show they are valid are not provided to the CC before the end of the discussion period, people can vote  €œno € to the certification.

Amendment accepted.

Approved by consensus.


11)  Decision: Committee Appointments (Everette)

Proposal:   Appointment of Laura Wells to Clearing House Committee.

Approved by consensus.


12)  Discussion: Status of Finance committee and newly created Fundraising Committee (Chunco on behalf of Shantz)

Treasurer and other members of the Finance Committee provided updates to the CC regarding a number of items.   The Treasurer can be reached at  Treasurer@cagreens.org  or at  Doug@Barnett.com.   Mike Murphy offered assistance with outreach to the CA SOS's office.     


13)  Decision: Mid-Year Budget Amendment (Media Committee).

Proposal:    The Media Committee proposes an allocation of $500, contingent on the receipt of $5,000 in funds from the Jill Stein campaign, toward media work to be done by Cres Vellucci, ending on November 30, 2016.  

Approved by consensus.


14)  Decision: Amendment of IT-Protocol to expand Inform List Recipients (Everette on behalf of Feinstein)

Proposal:    Amend the existing text of the IT Protocol for the GPCA Inform list.  http://www.cagreens.org/it-protocol#email-lists

Amend the existing text at 4-4.1 to read:  The list's recipients shall include current Green Party members of County Councils and GPCA standing committees going back four years; the co-coordinators of GPCA working groups going back four years; General Assembly/Standing General Assembly delegates going back four years, and the GPCA Treasurer, Liaison to the Secretary of State and state party Spokespersons going back four years.

Amendment (Brashares) amend 4-4.5 to read:  Coordinating Committee Co-Coordinators will jointly decide by consensus to approve whether posts are appropriate. The Co-Cos decide the final text, timing, appropriateness, etc.. of what is to be sent out and direct the IT administrator(s) to send it.   The IT administrator(s) can give their input and advice but it is the decision of the Co-Cos as to what will be sent or not, and when.

Amendment (Goldbeck) add to amendment 4-4.5: Co-Coordinators will let Coordinating Committee members know if any posts are rejected.    

When possible, the Co-Cos will try to send to the CC an advance draft of the notices so that the CC can provide constructive feedback for the Co-Cos to consider possible revisions before sending out to the whole Inform List.    

The Co-Cos decide the final text, timing, appropriateness,  etc., of what is to be sent out to the Inform List and direct the IT administrator(s) to send it.   The IT administrator(s) can provide input and advice, but it is the decision of the Co-Cos as to what will or will not be sent to the Inform List, and when.

Amend text at 4-4.3 to read:   There shall be an Inform List operator and back-up, appointed by the Coordinating Committee. The list operator shall notify the back-up operator of any planned absences so the back-up can assume the duties. Besides the list operator and back-up operator have posting privileges, the Co-Cos will have access to the IT tools and passwords and, when possible, will be trained on how to themselves send out to the Inform List.

Amendments accepted.

Approved by consensus.



15) Decision: Approval of amendment to GPCA IT Protocol to establish new Section 4-5 Standing General Assembly (SGA) Email Lists and new Section 4-6 SGA Email List Moderator Compliance and Enforcement (Newton)  

Proposal:      Amend the IT Protocol to establish moderation procedures for the Standing General Assembly email list.

  

Amendment (Brashares): Put the proposal to an on-line vote administered by Mimi Newton.

  

AYES (14):    Victoria Ashley, June Brashares, Eric Brooks, Susan Chunco, Sanda Everette, Mike Goldbeck, Bert Heuer, Tarik Kanaana, Liz Kroboth, Ann Menasche, Mike Murphy, Mimi Newton, Laura Wells, Stephen Zollman.

  

NAYS (0):

  

NOT VOTING (8):   Marla Bernstein, Trini Castaneda, Mike Feinstein, Matt Leslie, Ajay Rai, Lynne Sandoval, Alex Shantz, Karinna Zarate

  

ABSTENTION (1): Sasha Karlik

  

Proposal, as amended, passes.

  

No other items were heard because of reaching the end of the time period for the teleconference.

Meeting adjourned  9:30 pm.  

  

  

Items not heard:

Listed on draft agenda as item 13, but it would have been item 16 if we'd gotten to it,  (items that follow are identified by the latter number):  Discussion: Amendment of IT-Protocol to establish guidelines for SGA Elections administration (no one identified).

17) Discussion: Need appointment of liaisons to committees and working groups.

(Shantz).

18) Discussion: Status of Finance committee and newly created Fundraising Committee (Shantz).

19)   Decision: Rotating SGA List Administrators & Providing Guidance for CC List Administrators (Brooks).  

20)   Decision:   Monthly Rotation of CC Facilitator (Brooks).

21)   Discussion: Special election will need to be called  within two days  due to resignation by Adia Williams (no one identified).