Coordinating Committee Minutes, December 2, 2013

Coordinating Committee members present (9): Marla Bernstein, Maxine Daniel, Mike Feinstein, Sasha Karlik, Tim Laidman, Jesse Moorman, Shamako Noble, Alex Shantz, Candice Yamaguchi

Coordinating Committee members not-present (7): Victoria Ashley, Cindy Asrir, June Brashares, Sanda Everette, Margaret Garcia, Parker Jean, Rich Zitola

Invited Guest (1) : Doug Barnett, GPCA Treasurer 

Quorum: Quorum reached at 7:58 with nine present: Marla Bernstein, Maxine Daniel, Mike Feinstein, Sasha Karlik, Tim Laidman, Jesse Moorman, Shamako Noble, Alex Shantz, Candice Yamaguchi

 
2) Roles
Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: Maxine Daniels 
Vibes Watcher:  Tim Laidman 
 

9) Executive Session - Access to GPCA Data base and County data bases (rules governing executive sessions attached below)

Item heard first out of order at 7:52 before quorum reached at 7:58, then once quorum was reached, item continued an a decision was made.
 
General summary of topics discussed:  Privacy and safety concerns have been raised regarding certain individuals having access to the party's voter registration data base, with direct access to the home addresses, phone numbers and email addresses of thousands of Greens.
 
Proposal (Feinstein, Laidman): That the GPCA Information Technology Committee will not give access to GPCA data base to anyone on Megan's List, regardless of whether they are otherwise a county's designee to have access to the party's Green voter registration lists for that county.
 
Approved by consenus
 

3) Approval of Agenda  (simple majority vote)

Proposal (Shantz): Add Media Committee appointments as #6

Approved by consensus

Proposal (Shantz): Approve agenda as amended

Approved by consensus

 
4) Approve minutes  (simple majority vote)
 
- Decision: Approve minutes of CC meeting of November 15 
there was no quorum and no decisions made
 
- Decision: Approve minutes, CC meeting, October 9
 
Approved by consensus

- Decision: Approve minutes, CC meeting, November 4
http://www.cagreens.org/committees/coordinating/minutes/2013-11-04

Approved by consensus

5) Introduction and questions from new CC members 

Shamako Noble introduced himself

6) Decision: Whether the GPCA should file an amicus brief in Rubin v. Bowen

Proposal (Feinstein): That the GPCA begin seeking an attorney willing to work within the constraints of the GPCA's $1,000 budget line, and if not within the budget line, at what amount, so that the Coordinating Committee could pursue an attorney/client relationship and decide whether to file the amicus brief.

Approved by consensus

7) Media Committee Appointments

Appointment: Shamako Noble

Approved by consensus

Appointment: Sasha Karlik (withdrew)

8) Platform Committee Appointment

Appointment: Shamako Noble

Approved by consensus

10) Discussion: GPCA support common position with Libertarians and Peace and Freedom for legislation to address negative effects of Prop 14 on the state's smaller, ballot qualified parties (Shantz, Zitola and Feinstein)

Background: Shantz and Feinstein briefed the Coordinating Committee on the status of negotiations.
 

11) Decision: Implementation of County Council Election Plan

Proposal (Feinstein): That on behalf of the Coordinating Committee, the Personnel Committee be tasked with identifying and hiring an Elections Coordinator to perform the task identified in the County Council election plan for the period between December 27, 2013 and March 30, 2014; and that the Information Technology Committee be tasked with preparing the documentation needed for the plan to be carried out and make it available on cagreens.org.

Approved by consensus

12) Report: Treasurer (Barnett)

Barnett reported on the status of the party's finances 

13) Report: Committees 

Reports were heard from 

B) Clearinghouse (Feinstein)
C) Finance (Laidman) 
D) Media (Everette) 
E) Platform (vacant) 
F) Information Technology Committee (Laidman)
G) Campaign Fund Support Committee (Feinstein)
E) Fundraising Committee (Laidman) 

14) Report: Working Groups

Green Issues (Laidman) 
Grassroots Organizing (Shantz)
 

Attachment: Coordinating Committee Internal Procedures:

Section 3-9 Executive Session

3-9.1 The Coordinating Committee may go into Executive Session only for personnel matters, sensitive legal and financial matters in which the Party itself is involved in actual or potential legal proceedings, sensitive conversations concerning Green candidates or elected officials, and when dealing with proprietary information of vendors and contractors. No other circumstances are appropriate for Executive Session. Only Coordinating Committee members and persons invited by the Coordinating Committee whose participation is necessary to address the agenda item are allowed to participate.

3-9.2 When an item proposed for Executive Session is called on the agenda, it shall first require consensus or a 2/3 vote to enter Executive Session. Once Executive Session has begun, if at least twenty percent of the Coordinating Committee members present believe that the discussion is entering areas that are inappropriate for Executive Session as per 3-9.1, they may ask for a vote and 2/3 is required to remain in Executive Session.

3-9.3 Agenda item for which Executive Session is denied or permission withdrawn as per 3-9.2 may be heard in open session, but only within the limits of what may be discussed outside of Executive Session, as per 3-9.1.

3-9.4 Minutes of all Executive Session shall include the time of entering and exiting Executive Session, those present and a general summary of topics discussed, without including specific information precluded under 3-9.1. Decisions made in Executive Session shall be reported in the Coordinating Committee minutes, subject to any legal limitations on disclosure.