Coordinating Committee members present (12): Victoria Ashley, Cindy Asrir, Marla Bernstein, June Brashares, Maxine Daniel, Sanda Everette, Mike Feinstein, Parker Jean, Tim Laidman, Jesse Moorman, Alex Shantz, Rich Zitola
Coordinating Committee members not-present (3): Sasha Karlik, Shamako Noble, Candice Yamaguchi,
Invited Guest (1) : Doug Barnett, GPCA Treasurer
Quorum: Quorum reached at 7:34pm with nine present: Marla Bernstein, Maxine Daniel, Sanda Everette, Mike Feinstein, Parker Jean, Tim Laidman, Jesse Moorman, Alex Shantz, Rich Zitola
Asrir joined call at 7:35
Ashley joined call at 7:38
Brashares joined call at 7:39
2) Roles
Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: Jesse Moorman
Vibes Watcher: Tim Laidman
Approved by consensus
3) Approval of Agenda
Proposal (Feinstein): That the agenda be reordered so with #10) Decision: Approval of Date and Venue for Spring GA (Shantz) as #8, #12 Amend the GPCA IT Protocol to reflect that IT Committee administrators can enforce GPCA email list netiquette as #9, and #8 (Strategic Plan) at #10
Approved by consensus
Proposal (Shantz): That the entire agenda be approved as reordered (approval required 2/3, as all items below and marked with * were submitted past the two week deadline, and therefore had to be considered as late items requiring 2/3 to add)
Approved by consensus at 7:38
*4) Decision: Approval of minutes for January 25 and January 26
*-Decision: Approval minutes, CC retreat meeting, January 25th
Approved by consensus
*-Decision: Approval minutes, CC retreat meeting, January 26th
*5) Appointments: Media Committee
Appointment: Andrea Dorey
Approved by consensus
*6) Election of CC Male Alternate Co-coordinator
*Election: Parker Jean for CC Male Alternate Co-coordinator.
Approved by consensus
*7) Decision: GPCA ballot statement for June 2014 voter guide
Proposal (Shantz): That the Coordinating Committee would conduct a 48 vote over Monday-Tuesday, February 10-11 to final text.
Approved by consensus
*8) Decision: Approval of Date and Venue for Spring GA (Laidman, Shantz)
Process Proposal (Shantz): Add five minutes to discussion
Approved by consensus
Process Proposal (Shantz): Add five minutes to discussion
Approved by consensus
*Proposal (Shantz): Authorize Shantz to complete the UC Santa Barbara online application form and commit to holding the June 2013 General Assembly in Santa Barbara
Approved by consensus
*9) Decision: Amend the GPCA IT Protocol to reflect that IT Committee administrators can enforce GPCA email list netiquette (Feinstein)
Proposal: That the text in Attachment #1 below be approved:
Approved by consensus, with one stand aside
Stand aside (Daniel): Concerned that 4-3.4 in the proposal could be used to usurp a county's authority to manage their own lists
*10) Decision: Review draft FY2014-2015 Strategic Plan
Proposal (Shantz): That the text in Attachment #2 below be approved:
Approved by consensus
*11) Discussion: Review how Personnel Policy is working (Laidman, Feinstein, Everett)
Discussion was held on how the Personnel Policy is working.
*Proposal (Everette): That the Coordinating Committee enter executive session to discuss the future of the Press Secretary position
Approved by consensus
Discussion was held, but no proposals were made and no decisions were taken.
*12) Discussion: Coordinating Committee members responsibilities, functions, and work load* (Shantz, Laidman)
This item was deferred to hear item #13 before 9:30pm
*13) Decision: Authorize Correspondance to GPUS regarding GPCA Presidential ballot line* (Feinstein)
Proposal (Feinstein): That the Coordinating Committee would conduct a one week discussion over Monday-Sunday, February 3-9, followed bya one week vote over Monday-Sunday, February 10-16
Approved by consensus
*14) Report: Treasurer (Barnett)
Barnett gave his report.
A) Bylaws (Ashley)
B) Clearinghouse (Feinstein)
C) Finance (Laidman)
D) Media (Everette)
E) Platform (Noble)
F) Information Technology Committee (Laidman)
G) Campaign Fund Support Committee
E) Fundraising Committee
*16) Report: Working Groups
Campaigns and Candidates (Moormon)
Electoral Reform (Jean)
Green Issues (Moorman)
Grassroots Organizing (Shantz)
Attachment #1: Amendment to GPCA IT Protocol
Section 4-1 Participation
4-1.1 Participation in the email lists of the GPCA are open to GPCA members only. Participation is contingent upon following the GPCA's Email Rules of Decorum, and by subscribing, one agrees to follow them. Subscribers who are no longer GPCA members are expected to unsubscribe immediately.
4-1.2 All GPCA email lists are considered 'opt-in' lists, except those in which participation is a prerequisite for membership in a standing committee, working group or county Green organization, in which case the individual shall be automatically subscribed.
4-1.3 Participation in the email lists for each GPCA standing committees or working group shall be open to all members of that standing committees or working group. Each standing committees or working group may approve additional rules about participation by advisors, observers and other party members. Such rules may be appealed to the Coordinating Committee, which can overturn them by a 2/3 vote.
4-1.4 Participation in the email lists for each GPCA standing committees shall also be open Coordinating Committee members upon their request.
4-1.5 Participation in the email lists for each GPCA working group shall be open to all members of that working group. Such lists may have additional rules about who may participate, including former members, advisors, observers and other party members. Such rules may be appealed to the Coordinating Committee, which can overturn them by a 2/3 vote.
4-1.6 Participation in the email lists for each County Green Organizations shall be subject to the rules of each County Green Organizations, except that lists dedicated to the business of each County Council shall be open to all County Council members from that county.
4-2 Hosting
4-2.1 Email lists for all GPCA Standing Committees, Working Groups and other Special Groups, Ad-Hoc Groups and Sub-committees shall be hosted and archived by the GPCA on the GPCA server.
4-2.2 Each County Green Organization may have and is encouraged to have its own email lists hosted and archived by the GPCA on the GPCA server.
4-3 Administration
4-3.1 Email list Administrators are expected to maintain an updated roster for each email list, and to apply and enforce the GPCA's Email Rules of Decorum
4-3-2 Administrator status shall be provided for the co-coordinators of all GPCA Standing Committees, Working Groups and other Special Groups, Ad-Hoc Groups and Sub-committees, as well as to any others designated by the committee or working group. Committees and Working Groups are expected to retain their password and appoint new administrators and otherwise manage their own lists as needed.
4-3.3 Administrator status for each County Green Organization email list shall be granted to the persons designated for that purpose by each county Green Green Organization.
4-3.4 The GPCA Information Technology Committee may appoint individuals with administrator status for any email lists hosted by the GPCA.
Attachment #2
The FY2014-2015 GPCA Strategic Plan shall include the following topics: regular General Assemblies, Standing General Assemblies and Gatherings, increasing party voter registration; planning for 2015 elections and candidate development, pursuing a Green Party section of the state elections code, pursuing legal challenges to Proposition 14, and pursuing state legislation to compensate for the negative effects of Proposition 14 upon the state's smaller ballot qualified political parties; increasing membership and activity of party committees and working groups; increasing the number of active county party organizations and strengthen existing ones; building working relationships and strategic alliances with other stakeholders who share the goals of the Green Party as enunciated in its Platform, Statement of Purpose, Resolutions and Positions on statewide ballot measures; and future items before the Standing General Assembly."
2014
January: Coordinating Committee annual retreat
January 31: Deadline: Work plans submitted from committees and working groups
February 3: GPCA party ballot statement for June primary due, approval by Coordinating Committee
March 3: Deadline for applications for candidates for the Coordinating Committee and the GPUS Delegation
Feb/March/April: SGA vote on GPCA positions on any initiatives on the June 2014 ballot
Spring: Deadline to release Draft FY2013-2014 Budget; at least 42 days before General Assembly (GPCA Bylaws 7-5.1(a))
Spring: Deadline to release Draft General Assembly agenda; at least 42 days before General Assembly (GPCA Bylaws 7-5.1(a))
Spring: Determination of active Counties of calculating delegates to the Spring General Assembly (GPCA Bylaws 5-2.2) and for the Standing General Assembly in the upcoming fiscal year; at least 42 days before General Assembly (GPCA Bylaws 7-6.1(b))
Spring: Award Campaign Support Funds for Green candidates in spring and June elections (GPCA Bylaws Section 9-7)
May 5 - June 15: Discussion period for Coordinating Committee at-large and GPUS Delegation elections
June 9: Bi-Annual Notice announcing vacancies and seeking applicants for GPCA Standing Committees
June 16-22: Voting period for Coordinating Committee at-large and GPUS Delegation elections
May/June: Approval of the Annual Budget and Annual Strategic Plan, Annual Treasurer's Report, Spring General Assembly (GPCA Fiscal Policy Sections 5-2 and 10-1, GPCA Bylaws Section 11-2 Strategic Plan)
June 30: By this date, delegates to the GPCA FY2014-2015 Standing General Assembly shall be appointed by active County Organizations and shall serve for one year terms (July 1 - June 30), with no term limits
July 1: Standing General Assembly Delegate Terms begin and run through June 30th of 2015
July 4: Beginning of 2014-2016 County Council term
Summer: Hire independent contractors as provided for in approved FY2013-2014 budget and the GPCA Personnel Policy
Summer: GPUS Annual National Meeting
July/August: SGA vote on GPCA positions on any initiatives on the November 2014 ballot
Mid Fall: Award Campaign Support Funds for Green candidates in November elections (GPCA Bylaws Section 9-7)
November 10: Bi-Annual Notice seeking applicants for GPCA Standing Committees
2015
January: Coordinating Committee annual retreat
January 31: Deadline: Work plans submitted from committees and working groups
March 2: Deadline for applications for candidates for the Coordinating Committee and the GPUS Delegation
Spring: Determination of active Counties of calculating delegates to the Spring General Assembly (GPCA Bylaws 5-2.2) at least 42 days before General Assembly (GPCA Bylaws 7-6.1(b)); and for the Standing General Assembly for the upcoming fiscal year
May 4 - June 14: Discussion period for Coordinating Committee at-large and GPUS Delegation elections.
June 8: Bi-Annual Notice announcing vacancies and seeking applicants for GPCA Standing Committees
June 15-23: Voting period for Coordinating Committee at-large and GPUS Delegation elections
May/June: Approval of the Annual Budget and Annual Strategic Plan, Annual Treasurer's Report, Spring General Assembly (GPCA Fiscal Policy Sections 5-2 and 10-1, GPCA Bylaws Section 11-2 Strategic Plan)
May/June: Confirmation of GPCA Treasurer, Assistant Treasurer and Liaison to Secretary of State, Spring General Assembly
June 30: By this date, delegates to the GPCA FY2015-2016 Standing Green Assembly shall be appointed by active County Organizations and shall serve for one year terms (July 1 - June 30), with no term limits.
July 1: Standing General Assembly Delegate Terms begin and run through June 30th of 2016
Summer: GPUS Annual National Meeting
November 2: Bi-Annual Notice seeking applicants for GPCA Standing Committees
