Coordinating Committee minutes, April 7, 2014

Coordinating Committee members present (12): Marla Bernstein, June Brashares, Maxine Daniel, Sanda Everette, Mike Feinstein, Parker Jean, Tim Laidman, Jesse Moorman, Shamako Noble, Alex Shantz, Candice Yamaguchi, Rich Zitola

Coordinating Committee members not-present (3): Victoria Ashley, Cindy Asrir, Sasha Karlik
 
Quorum: Quorum reached at 7:38pm with eight present: Marla Bernstein, Maxine Daniel, Mike Feinstein, Tim Laidman, Shamako Noble, Alex Shantz, Candice Yamaguchi, Rich Zitola
 
Moorman joined at 7:41
Jean joined at 7:55
Brashares joined at 8:06
Everette joined at 9:13
 
2) Roles
Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: none
Vibes Listener:  Tim Laidman 
 
Roles approved by consensus
 

3) Approval of Agenda 

Proposal (Feinstein) Replace proposed 7) Decision: Decision: Bylaws interpretation regarding status of CountyCouncils in 2014-2016 with a late item "Decision: Bylaws interpretation to allow one month discussion for Props 41 and 42: as submitted http://lists.cagreens.org/cgi-bin/mailman/private/gpca-cc/2014-April/026...
 
Approved by consensus at 7:40
 
Proposal (Laidman): Approve late items 8) Decision: Volunteer Coordination responsibilities when we have no staff (Laidman) and 9) Coordinating Committee members responsibilities, functions, and work load (Laidman, Shantz) as contained in the posted agenda
 
Approved by consensus at 7:40
 
Proposal (Shantz): Approval agenda as amended
 
Approved by consensus at 7:40

4) Approve minutes 

-Decision: Approval of minutes from February 11-12 on-line vote 
 
Approved by consensus at 7:41
 
-Decision: Approval of minutes from February 17-19 on-line vote 

Approved by consensus at 7:41
 
-Decision: Approval of minutes from  March 3 CC meeting 
 
Approved by consensus at 7:41
 
-Decision: Approval of Minutes from  ONLINE VOTE: Authorize Correspondance to GPUS regarding GPCA Presidential ballot line 
 
Approved by consensus at 7:41

5) Decision: Approval of Delegate Allocation for Santa Barbara General Assembly 

Proposal (Feinstein): That the allocation of delegates as posted http://www.cagreens.org/ga/2014-06/delegates be approved

Approved by consensus at 7:50

 
6) Decision: Amendment of Santa Barbara General Assembly agenda 
 
Proposal (Feinstein, on behalf of State Meeting Committee): Approve revised agenda as submitted to Coordinating Committee at this link http://lists.cagreens.org/cgi-bin/mailman/private/gpca-cc/2014-April/026... and reflected at this link http://www.cagreens.org/ga/2014-06/agenda-draft-to-counties
 
Approved by consensus at 8:02
 
 
7) Decision: Bylaws interpretation to allow one month discussion for Props 41 and 42
 
Proposal (Feinstein): That the Coordinating Committee approve the following bylaws interpretation:
 
Whereas, the Campaigns and Candidates Working Group met via Teleconference on Tuesday, April 4th and authorized an SGA vote on Propositions 41 and 42 to begin Monday, April 7; and
 
Whereas, with the primary election being Tuesday, June 3, if the Standing General Assembly holds its standard six week discussion period and then one week vote, the GPCA's position would not be taken until May 25, right before the election; and
 
Whereas, if the GPCA is going to go through an internal endorsement process to take a position, it stands to reason that the position should be taken in sufficient time before the election, so that the position could be known by the party's members and the interested public; and
 
Whereas, GPCA bylaws 7-6.3(a0 states that the normal discussion period for proopsals before the SGA is six weeks; and
 
Whereas, if the discussion period for Propositions 41 and 42 is shortened from six weeks to four weeks, four weeks is still four weeks, and there will still be a teleconference for SGA delegates as prescribed in GPCA bylaws 7-6.3(b) to discuss the two measures within those four weeks; and
 
Whereas the text for the SGA proposals contains not only the official pro and con arguments from the bills official sponsors and opponents, but also recommendations from the Green Party of Alameda County, which traditionally has done ballot measure recommendations for their official voter guide, and from which voter guide, the GPCA has often drawn much of its analysis for its own statewide positions; therefore
 
The Coordinating Committee finds that it is justified and appropriate that in the case of taking the GPCA position on Propositions 41 and 42 for the June 2014 primary election, and only the June 2014 primary election, that the discussion period be four weeks, instead of six weeks.
 
Approved by consensus (with two stand asides) at 8:10
 
Outstanding concerns (stand asides) - Daniel (concerned the interpretation could have too broad an application and undermine status of bylaws); Laidman (felt a shorter discussion period could help the party publicize its positions earlier)
 

8) Decision: Volunteer Coordination responsibilities when we have no staff (Laidman)

Proposal (Laidman): That the CC create a new sub-committee (special group) of the CC called Volunteer Coordination that would provide, scheduling, training and coordination of volunteers with Committees, Working Groups and special projects needing help (open to all GPCA members).
 
Proposal (Feinstein): Amendment to proposal to include "and that the Coordinating Committee authorize an email blast to the GPCA membership to advertise the Job Announcement for the Press Secretary, the GROW position (if the Personnel Committee chooses not to recommend the current applicant, and for volunteer accounting support.  (Accepted as friendly by Laidman)
 
Proposal as amended (Laidman): That the CC create a new sub-committee (special group) of the CC called Volunteer Coordination that would provide, scheduling, training and coordination of volunteers with Committees, Working Groups and special projects needing help (open to all GPCA members); and that the Coordinating Committee authorize an email blast to the GPCA membership to advertise the Job Announcement for the Press Secretary, the GROW position (if the Personnel Committee chooses not to recommend the current applicant, and for volunteer accounting support.
 
In light of an outstanding concern from Feinstein, Laidman asked for a vote:
 
Yes (8) Brashares, Daniel, Jean, Laidman, Noble, Shantz, Yamaguchi, Zitola 
No (2): Feinstein, Moorman  
Abstain (0):
 
Proposal approved 8-2-0
(Bernstein left call)
 

9) Coordinating Committee members responsibilities, functions, and work load (Laidman, Shantz) 

Volunteer Coordination sub-committee: Brashares
 
Approved by consensus at 9:23
 
Volunteer Coordination sub-committee: Laidman
 
Approved by consensus at 9:23
 
Clearinghouse: Moorman
 
Approved by consensus at 9:23
 

10) At this point Everette had just joined the call, and it was realized that an item that she had submitted on time on March 22 (http://lists.cagreens.org/cgi-bin/mailman/private/gpca-cc/2014-March/026...), had been mistakenly omitted from the agenda, so the Coordinating Committee acted upon the following process proposal:

Proposal (Brashares): To add the item to the agenda as originally submitted by Everette, for consideration of posting to the Coordinating Committee for an on-line discussion/vote as provided for under  4-1.1 of the Coordinating Committee's Internal Procedures (http://www.cagreens.org/committees/coordinating/procedures#Article_IV_On...), beginning on Monday, April 7 and concluding Sunday, April 13. 

In response to the presence of an outstanding concern from Zitola, Brashares asked for a vote.

Yes (11): Bernstein, Brashares, Daniel, Everette, Feinstein, Jean, Laidman, Moorman, Noble, Shantz, Yamaguchi
No (1): Zitola
Abstain (0):
 
Approved 11-1-0 at 9:40pm
 
Proposal (Brashares): To authorize for an on-line discussion/vote on the proposal submitted by Everette, as provided for under  4-1.1 of the Coordinating Committee's Internal Procedures (http://www.cagreens.org/committees/coordinating/procedures#Article_IV_On...), beginning on Monday, April 7 and concluding Sunday, April 13
 
Yes (11): Bernstein, Brashares, Daniel, Everette, Feinstein, Jean, Laidman, Moorman, Noble, Shantz, Yamaguchi
No (0): 
Abstain (0):
 
Approved 11-0-0 at 10pm
 
Zitola declined to vote because he said that he was not clear what is being voted on
 

11) Report: Treasurer (Barnett)

Owing to time considerations, Barnett sent a written report to the Coordinating Committee http://lists.cagreens.org/cgi-bin/mailman/private/gpca-cc/2014-April/026...

 
Owing to time considerations, the following items were not heard
 
12) Report: Committees 
 
13) Report: Working Groups